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This role is within the Discipline Executive Assistance CoE, specifically as an Assigned Support / Associate. The opportunity involves joining a team dedicated to providing secretarial and administrative support to senior management within EY's global offices. Key functions include diary and calendar management, travel arrangements, documentation, and general administrative assistance as needed.

As an Executive Assistant, you will be integral to delivering comprehensive administrative services within a team environment. Your responsibilities will encompass:

- Diary and Calendar Management: Ensuring key project meetings are maintained and managing team calendars to reflect all critical events. - Meeting Coordination: Collaborating with project teams and stakeholders to schedule meetings and conference calls. - Travel Management: Assisting team members with booking travel arrangements. - Workshop and Visit Planning: Supporting the planning of agendas, handling logistics such as accommodation, meals, and printing for workshops or area visits. - Documentation: Accurately recording meeting minutes with a focus on action points, maintaining project databases, and organizing all documentation for easy retrieval. - Training Support: Facilitating training sessions by sending invites, managing registration cut-offs, issuing confirmations, and offering alternative dates. Providing delegates with necessary pre-work and session details. - Tool and Data Administration: Offering administrative support for internal and external EY tools and managing the capture, processing, and administration of business information.

Success in this role requires adeptness at managing multiple concurrent activities with strong multi-tasking, prioritization, organizational, and time management skills. You should possess robust administration and organization capabilities, enjoy problem-solving, and be proficient with IT systems.

Exceptional interpersonal skills are crucial, including excellent written and oral communication, a collaborative spirit, and the ability to work both independently and virtually. Diplomacy when interacting with clients is essential. Flexibility to respond to deadlines and work outside normal hours when necessary is expected, along with comfort in a rapidly changing environment.

Key attributes include being a professional and diplomatic communicator, demonstrating a quality-focused approach with attention to detail, and acting as a self-starter capable of working with minimal direction. The ability to interact effectively with senior management and a genuine enjoyment of administrative tasks, coupled with strong teamwork, are vital.

Demonstrated experience with MS Office (Word, Excel & PowerPoint) is required, alongside a good understanding of MS Outlook. A minimum of one year's experience in a team environment handling virtual secretarial services is preferred, and a strong command of English, both written and spoken, is mandatory. This role is open to any graduate or postgraduate candidates with 1 to 4 years of relevant experience.