Join our Business Excellence Operations team as a highly organized Executive Administrator. This role is crucial for enabling the smooth operation of a global organization and supporting Business Excellence activities within India. You'll be a key partner to leaders, managing calendars, travel, expenses, events, and operational priorities. This high-visibility position demands excellent judgment, meticulous attention to detail, and the ability to foster a consistent experience across a dynamic, distributed workforce.

This is more than a traditional administrative role; you will act as a trusted operations partner, bringing structure and reliable execution to daily needs. You will collaborate with leaders, employees, facilities, IT, vendors, and other teams to anticipate requirements, resolve issues, and ensure seamless meetings, events, visits, and workplace services.

Key responsibilities include optimizing executive calendars, providing administrative and operational support for the Business Excellence Operations organization, and coordinating shared needs across groups in India. You will meticulously plan end-to-end logistics for offsites, leadership meetings, and town halls, encompassing venue selection, travel, catering, materials, and follow-up.

Coordinate intricate itineraries and logistics for visiting leaders, including travel and accommodation. Partner with facilities and IT on space management, seating, and workspace allocation. Manage hardware and peripheral requests in conjunction with IT and procurement. Plan and execute morale events, team celebrations, and engagement activities. Track compliance training and generate reports on organizational metrics. Implement and manage the Rhythm of Business (ROB) and action item tracking. Collaborate with the Executive Assistant community to align initiatives and ensure consistent processes and employee experiences. Drive continuous improvement in administrative processes using digital and AI tools.

To excel in this role, you'll need proven experience in executive administration, business support, or workplace operations. Strong skills in calendar management, organization, prioritization, and follow-through are essential. You should demonstrate an ability to coordinate complex meetings, events, and travel logistics effectively.

Excellent written and verbal communication skills are vital for strong stakeholder management. A high degree of attention to detail, discretion, and sound judgment when handling sensitive information is required. The capacity to independently manage multiple workstreams in a fast-paced environment is also key. Preferred qualifications include experience supporting senior leaders and large, distributed teams, as well as proficiency with Microsoft 365 tools and AI-enabled productivity applications.