Join EY's global team as an Executive Assistant supporting senior management. This role offers a unique opportunity to build a career within a supportive, inclusive, and technologically advanced environment. Contribute your distinctive voice and perspective to enhance EY's global impact and help shape a better working world for everyone. We are seeking dedicated individuals to deliver exceptional secretarial services.

This role is integral to the operations of the global EY office senior management team, encompassing essential administrative duties. You will be instrumental in managing diaries, calendars, travel arrangements, documentation, and providing support for various internal tools and other administrative needs as they arise.

Key responsibilities include comprehensive diary and calendar management to ensure smooth scheduling of project meetings and events. You will coordinate meetings and conference calls with project teams and stakeholders, and manage travel bookings for team members. Planning workshops and area visits involves handling logistics such as accommodation, food, and printing.

You will be responsible for documenting meeting minutes, emphasizing action points, and maintaining a project database for easy access. Training management involves coordinating invitations, confirmations, and managing session logistics. Additionally, you will provide administrative support for various internal and external EY tools, and handle data capture, processing, and administration of business information.

Successful candidates will possess strong multi-tasking, prioritization, organizational, and time management skills to effectively manage concurrent activities. Essential attributes include enjoyability in problem-solving, effective prioritization, robust project coordination abilities, and comfort with IT systems.

Excellent written and oral communication skills, coupled with a strong team-player attitude for collaborative work, are crucial. The ability to work independently and virtually, alongside diplomatic client interaction, is also key. Flexibility to respond to deadlines and work outside normal hours when required, alongside the ability to manage multiple concurrent activities in a rapidly changing environment, are vital.

Key attributes for this role include being a professional and diplomatic communicator, a quality-focused individual with attention to detail, and a self-starter capable of working with minimal direction. The ability to interact with senior management and a passion for organization are highly valued. Demonstrated experience with MS Office (Word, Excel, PowerPoint) and a good understanding of MS Outlook are mandatory. A minimum of one year's experience in a team environment handling virtual secretarial services is preferred.